5. Categories of Records Held by CRH-Africa Automotive (Pty) Ltd

CRH-Africa Automotive (Pty) Ltd holds various categories of records that are relevant to its operations. These records may be requested, subject to the limitations provided by law.

5.1 Corporate and Governance Records:
  • Company registration details.
  • Memorandum of Incorporation (MOI).
  • Minutes of board and shareholder meetings.
  • Corporate governance documents and policies.
  • Shareholder, director, and officer details.
5.2 Financial and Accounting Records:
  • Annual financial statements.
  • Tax-related documents (e.g., VAT, income tax).
  • Invoices, receipts, and accounting records.
  • Auditing reports and internal financial audits.
5.3 Employment Records:
  • Employee contracts and personnel files.
  • Payroll records.
  • Employment policies, including disciplinary procedures and benefits.
  • Health and safety records for employees.
5.4 Operational Records:
  • Product and service contracts (e.g., supplier agreements).
  • Customer and client details (subject to confidentiality).
  • Service delivery records and reports.
  • Procurement and supply chain records.
5.5 Legal and Compliance Records:
  • Records of legal proceedings, disputes, and claims.
  • Legal agreements and contracts.
  • Compliance documentation related to the automotive industry.
  • Correspondence with regulatory bodies.
5.6 Marketing and Public Relations:
  • Marketing materials and promotional campaigns.
  • Market research and customer feedback.
  • Media and press releases.
5.7 Health, Safety, and Environmental Records:
  • Occupational Health and Safety (OHS) records.
  • Environmental compliance reports and audits.
  • Risk assessments and mitigation plans.
5.8 Information Technology and Security Records:
  • IT infrastructure and security protocols.
  • Data protection and privacy policies.
  • Cybersecurity records and incidents.